Accounting firms
AI for accounting firms.
Prepare the file for review.
Before reviewing a client file, you need to gather records, check where they belong and request what is missing. Initial IA can help prepare this work: proposed filing, visible exceptions and document requests for your team to approve.
For accountants, engagement managers and staff responsible for collecting records.
From collecting records
to preparing the review.
Invoices, bank statements and supporting records arrive through different channels. Start with the collection rules for one type of client file. The system proposes a classification and flags uncertainty; your team decides what enters the accounting workflow.
01Prepare incoming records
Supporting records arrive through several channels and need to be assigned to the right client file.
Extract available identifiers and propose a client file and document category. Keep originals accessible and flag incomplete scans, possible duplicates and ambiguous assignments.
Staff verify the assignment and resolve exceptions before any production entry.
02Draft requests for missing documents
A team member rebuilds the missing-document list before each request.
Compare the inventory received with the agreed checklist for the period. Prepare a request that names the missing records and keeps uncertain items separate.
The team checks recent arrivals and reviews the recipient and message before sending.
03Find internal procedures
A procedure exists, but its latest version is difficult to find when processing the file.
Retrieve the approved collection or review instructions available to the team member, with their source and version. Flag conflicting or outdated guidance.
The engagement manager confirms which instruction applies to the file.
A collection ready to check.
Illustrative example: a team member checks one month of supporting records against the client’s collection checklist.
Available excerpts
- 1
Collection checklist
Example Workshop · March
Expected records: purchase invoices for the month and the March bank statement.
- 2
Received-document inventory
Example Workshop · records received
Two purchase invoices are present. No bank statement is recorded for March.
- 3
Invoice FAC-104
Received scan · header
Readable date: 12 March. The customer name is illegible.
What is missing from Example Workshop’s March file?
- Document to request
- The March bank statement appears on the checklist but not in the received-document inventory.[1][2]
- Assignment to check
- Invoice FAC-104 does not allow the customer to be confirmed. It remains pending verification.[3]
Check recent arrivals, confirm which client the invoice belongs to and review the bank statement request before sending it.
- 01
Select the period and checklist
- 02
Compare received and expected records
- 03
List exceptions and draft requests
- 04
Review before filing or sending
Preparing a file does not approve accounting entries or tax treatment. Uncertain assignments require a person to resolve them.
Use a period already processed.
Choose a completed collection period to compare the proposed preparation with the work already done. Include poor scans, duplicates and documents that cannot be assigned confidently.
- Preparation time including corrections
- Incorrect document assignments
- Missing records correctly identified
What to prepare
- 01
An authorised sample and the checklist for its period.
- 02
The client identifiers and filing rules used by the team.
- 03
An agreed process for reviewing exceptions before production.
A tool to try.
Evidence to decide.
A preparation workflow tested on a completed period: proposed filing, an exception list and draft requests. The assessment includes correction time and assignment errors before any write access to production software.
Compare total preparation and correction time with the usual collection process. An uncertain assignment must stay visible and must not enter production on its own.
From the business need
to the right tool.
The sector provides context. Each service sets out the project scope, deliverables and deployment conditions.
Before
you start.
01Can the pilot use our current accounting software?+
It can start from an authorised export. A connection to the software requires checking available interfaces, formats and access rights; it is not assumed.
02How are uncertain records handled?+
They remain in a review queue with the original document and the reason for uncertainty. The pilot should include difficult examples to test that they are not silently accepted.
03Will document requests be sent automatically?+
The proposed first scope prepares drafts for approval. Check recent arrivals, the recipient and the content before sending. Any later automation needs its own rules and testing.
Which part of collection
holds up the review?
Describe how records arrive, how they are assigned and what staff need to check. We can define a first test on an authorised sample without connecting it to production.
Review your collection workflow Video call · 30 minutes · No commitment